Kelly Services Legal Office Assistant in Fort Wayne, Indiana
Incumbent works in a local office of the Indiana Department of Child Services (DCS). Incumbent provides legal, administrative and clerical support services to local office staff attorney(s).
Incumbent receives both general and specific instructions and utilizes manuals and/or knowledge relating to legal procedures. The incumbent makes choices and decisions in determining applicable guidelines to fit individual situations. Work is reviewed by the supervisor through observations, audits of work performed or upon conclusion.
Maintains a variety of legal files, updates case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein; Prepares routine legal and court documents, such as pleadings, motions and discoveries; Schedules hearing dates and sites, communicating directly with involved parties; Obtains required reports and case documents from clients; Receives and responds to routine requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents; Receives and responds to routine inquiries from attorneys regarding current hearings; Provides clerical assistance at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents; Maintain legal files and case information; Communicates with agency staff for the purposes of coordinating case, trial, and/or hearing information; May travel to hearings sites to set up site, materials and/or equipment; Performs other administrative tasks for section/division; May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion; Performs other related duties as required.
Job Requirements: Knowledge of clerical procedures involved in the gathering and compiling of statistical data or the preparation of reports; Knowledge and/or experience in private law firm or public law office; Knowledge of legal terminology and documentation; Knowledge of the format of legal documents; Knowledge of court filing and appeals procedures; General knowledge of legal procedures pertaining to the field of child welfare; Working knowledge of DCS programs, policies and procedures; Ability to organize caseloads and work to set priorities in order to meet the case and client needs; Ability to maintain confidentiality; Ability to draft and develop routine forms, legal documents and correspondence; Working knowledge of computer software systems and data entry procedures; Ability to communicate effectively in writing or verbally; Ability to use tact and empathy in dealing with clients and local office visitors and answering telephone calls; Proficient in English grammar and composition.
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