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Medxcel Facilities Management Service Contract Specialist in Indianapolis, Indiana

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results

The Service Contract Specialist has direct contact with a wide variety of internal and external customers and vendors. This role is primarily responsible for receiving vendor invoices in Access Database system and liaising with vendors to troubleshoot variances between national and regional service agreements and invoices at the working location of Central Office - Indianapolis, IN. The Service Contract Specialist will work with cross functional teams to evaluate and provide fiscal analysis for vendor contracts; coordinate and communicate daily with vendors and sites on issues related to vendor service contracts payments and financials; provide variance analysis for month-end accrual and payment reporting; and drive continuous process improvement initiatives.

  • Regularly communicate, establish, and maintain positive relationships with vendor contacts, site leaders, technicians, and internal departments

  • Receive vendor invoices Access Database system to trigger vendor payment

  • Provide month-end variance reports and analysis for Accounting

  • Audit the accuracy and timely scheduling of expense data for contracts being accrued and paid

  • Provide technical advice and assistance to pricing team regarding expense discrepancies, price increases, etc.

  • Collaborate with contracting team on contract payments and invoice discrepancies

  • Drive continuous improvement initiatives focused on vendor contracts and departmental procedures


  • Bachelor's Degree in Accounting, Business, Finance or related field or equivalent experience in lieu of a degree required


  • 2+ years’ experience with customer and/or vendor interactions required

  • Experience working with a team in a fast paced and quickly changing environment required

Knowledge, Skills and Abilities:

  • Understanding of finance and accounting with the ability to perform research and analysis of financial information

  • Problem solving — identifies and resolves problems in a timely manner and gathers and analyses information skillfully

  • Planning/organizing — prioritizes and plans work activities, uses time efficiently and develops realistic action plans

  • Ability to Adapt — adapts quickly to changes in scope or direction and be flexible to adopting changes quickly

  • Advanced proficiency in Microsoft Office applications (MS Word, Excel, and PowerPoint)

  • Ability to deal effectively with diverse roles, backgrounds, and expectations

  • Flexible and adaptable; able to work in ambiguous situations

  • Ability to manage time and set priorities amidst multiple tasks and deadlines

  • Strong interpersonal skills to develop and nurture relationships with vendors and internal customers

  • Strong written and verbal communication skills with a demonstrated ability to effectively communicate complex matters in an efficient and accurate manner

  • Attention to accuracy, detail, and thoroughness

  • Demonstrated ability to work as part of a team

ID: 2020-10155

External Company URL:

Telecommute: No