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Indy Gov Talent Acquisition Specialist in Indianapolis, Indiana

Talent Acquisition Specialist



Talent Acquisition Specialist


$27,821.00 - $34,352.00 Annually


City County Building, IN

Job Type

Full Time



Job Number


  • Description

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Position Summary

Position is responsible for performing a variety of administrative and recruiting tasks for the Indianapolis and Marion County Human Resources (HR) Division. The incumbent is responsible for the coordination of job postings, recruiting, and employee onboarding. Conducts new hire paperwork sessions. Enters confidential employee information into the organization's computerized Human Resources Information Systems for all new hires and re-hires.

Position Responsibilities

Position is responsible for opening and closing the office for hours of operation.

Facilitates new hire paperwork and onboarding for all new hires and rehires. Delivers new hire paperwork documents to the appropriate business section for processing.

Attends job fairs, community events, and campus days at universities to actively recruit talent.

Maintains online recruitment system on a regular basis to ensure optimal screening of candidates.

Makes offers to candidates, creates and sends offer letters, and sends communications to applicants who are not hired.

Conducts seasonal, intern, part time, and full time employee background checks and pre-employment testing for all city departments/county agencies and electronically stores the results in the designated location.

Responsible for consulting with City and County Hiring Managers to fill exempt, non-exempt, and seasonal positions in a timely manner. Maintains consistent communication with Hiring Managers throughout the recruiting and hiring process.

Consults with hiring managers to establish a valid selection and hiring process in conjunction with Human Resources management.

Responsible for assisting the Deputy Director and Director of Human Resources with any and all talent acquisition related activities or functions. Assists Human Resources management with the enhancement of recruiting processes, application management, and other special projects as assigned.

Conducts pre-screening interviews of candidates if management so desires.

Documents activities and contacts with candidates in order to provide feedback to Human Resources management, hiring managers, and department and agency heads.

Recruits and screens applicants, in order to make qualified applicant referrals to hiring managers.

Accesses and uses "E-Verify" to confirm that every person hired by the City and County is authorized by the Department of Homeland Security to work in the United States.

Provides backup and lunch coverage for the Talent Acquisition Assistant as part of the rotation.

Performs other activities relating to the hiring process and various talent acquisition functions.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.


High School Diploma and (2) years-experience in a fast-paced Human Resources or staffing environment with recruiting/employment emphasis. Must be familiar with employment laws, recruiting, selection, and interviewing techniques as well as affirmative action regulations. Must be proficient using Microsoft Outlook, Word, and Excel. NeoGov and PeopleSoft on-line application management systems experience is preferred. Must possess excellent customer service and communication skills. Must be able to provide administrative and operational support to multiple individuals.

Independent Judgment

Position requires the knowledge of Human Resources laws and best practices and how they apply to recruitment and selection. Must be self-sufficient and have internal motivation to work independently and on task.